Microsoft 365 Groups Archives - Practical 365

Restricted SharePoint Search is The Legacy of Previous Microsoft Collaboration Strategies

Tony Redmond — Tue, 30 Apr 2024 10:00:00 +0000

Microsoft has been forced to introduce restricted SharePoint search to allow customers to deploy Copilot for Microsoft 365 projects without worrying that Copilot will find and reuse information from across the entire tenant. It's a sad legacy of previous Microsoft collaboration strategies, notably the decision to allow users to create groups without hindrance.

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Comparing Outlook Groups to Shared Mailboxes (2022 Edition)

Tony Redmond — Mon, 21 Nov 2022 11:00:00 +0000

Outlook groups and shared mailboxes both help small teams work with shared email. The decision as to which to use depends on the exact needs the team has. Microsoft has given Outlook groups some useful enhancements recently, but shared mailboxes are still the most email-friendly choice.

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How to Set Auto-Reply for Group Mailboxes with PowerShell

Tony Redmond — Wed, 22 Jun 2022 06:30:00 +0000

Microsoft recently added the ability to set auto-reply for group mailboxes. In this article, we explain why you'd want to do such a thing and go through some PowerShell code to show how to set appropriate auto-reply messages for team-enabled Microsoft 365 Groups.

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Microsoft Launches Group Ownership Governance Policy

Tony Redmond — Mon, 16 May 2022 06:04:00 +0000

The Microsoft 365 Groups Ownership Governance policy is now generally available. Also known as the ownerless group policy, this capability allows organizations to make sure that all groups have owners by detecting ownerless groups and extending invitations to active group members to become owners. It's a useful capability, especially in large tenants with many groups.

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Using Adaptive Scopes with Microsoft 365 Retention Policies for Users and Groups

Tony Redmond — Thu, 11 Nov 2021 07:00:00 +0000

Adaptive scopes are a new way to dynamically target sets of locations (sites, users, and groups) for Microsoft 365 retention policies. In this article, we discuss the basics of adaptive scopes and how to build the filters used in the scopes, and then how to use adaptive scopes in retention policies. Adaptive scopes are well suited to the kind of processing needed by large enterprises, which is good because they required Office 365 E5 licenses.

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Office 365 Ten Years On

Tony Redmond — Mon, 28 Jun 2021 05:00:00 +0000

Launched on June 28, 2011, Office 365 is ten years old. The effect of Microsoft's cloud office system has been profound on corporate IT. In this article, we reflect on some of the major developments relating to Office 365 since 2011.

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How to Monitor Changes to Sensitivity Labels Used for Container Management

Tony Redmond — Tue, 04 May 2021 14:13:53 +0000

Sensitivity labels are an effective way to manage containers like Teams, Microsoft 365 Groups, and SharePoint sites. Microsoft doesn't provide any way to track changes made to labels assigned to containers, which means that a group owner can downgrade the policy assigned through a label. This article explains a method to detect when label changes occur for containers and how to revert those changes if necessary.

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Talking to Microsoft About Group Sprawl

Tony Redmond — Fri, 19 Feb 2021 03:58:08 +0000

Microsoft currently offers people the opportunity to talk to them about the challenges of managing Microsoft 365 Groups. I spoke to the Groups developers on February 18 and brought five requests to the table from dealing with group creation to cleaning up group debris.

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Microsoft Wants to Talk About Group Sprawl (Finally)

Tony Redmond — Wed, 17 Feb 2021 11:36:32 +0000

Nearly seven years after the introduction of Office 365 Groups, Microsoft has finally admitted that tenants might just have a problem with "group sprawl." In other words, tenants have too many underused or unused groups because the groups have been created without oversight and not managed thereafter. Microsoft wants to discuss the problem with tenant administrators. Practical365.com thinks this is a great idea and strongly supports the initiative to get a handle on group sprawl once and for all.

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