Sensitivity labels Archives - Practical 365

Using Entra ID Classifications with Microsoft 365 Groups

Tony Redmond — Mon, 22 Jul 2024 10:00:00 +0000

Entra ID classifications don't seem very exciting because they're text-only visual markers for Microsoft 365 groups and teams that don't come with any of the intelligence built into sensitivity labels. However, classifications can do a useful job for Microsoft 365 tenants that don't have the necessary licenses for sensitivity labels or who don't want to implement sensitivity labels.

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Practical Graph: Assign Sensitivity Labels to SharePoint Online Files

Tony Redmond — Wed, 10 Jul 2024 10:00:00 +0000

Microsoft released Graph APIs to read and assign sensitivity labels in 2023. At the time, it was difficult to work with the assignSensitivityLabel API. Now it's easier, and this article explains how to use PowerShell with the API to assign labels to files in a SharePoint Online document library.

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Block Copilot Access to Individual Office Documents

Tony Redmond — Mon, 24 Jun 2024 10:00:00 +0000

A new sensitivity label setting blocks access to content services for Office applications. In effect, this stops any feature that depends on the ability to send content to Microsoft for processing, including Copilot for Microsoft 365, DLP, text prediction, and so on. It's a precise item-level block that protects sensitive documents from being consumed and used by Copilot in the text that it generates.

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Securing Copilot for Microsoft 365

Karin Skapski — Wed, 28 Feb 2024 11:00:00 +0000

This article examines how Copilot for Microsoft 365 handles protected content, including how it interacts with Microsoft Purview sensitivity labels. Hopefully, this information will help administrators to configure information protection controls and understand their impact in relation to Copilot for Microsoft 365.

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Using the Purview Information Protection Scanner to do Sensitive File Inventory and Background Labeling

James Yip — Tue, 13 Jun 2023 14:43:55 +0000

In this Blog, James Yip explains how to conduct sensitive file inventory and background labeling using the Purview Information Protection Scanner.

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Practical Graph: Using the Extract Sensitivity Labels Graph API

Tony Redmond — Thu, 20 Apr 2023 10:00:00 +0000

A Graph API is available to extract details of the sensitivity labels assigned to SharePoint Online documents. This article explores how to extract the information from files in a document library and use it to create a report. The nice thing is that once you have the data, you can slice and dice it any way you wish in Excel, Power BI, or whatever tool you prefer.

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Using Microsoft Translator with PowerShell for Automatic Translation of Sensitivity Labels

Tony Redmond — Tue, 28 Feb 2023 11:00:00 +0000

Sensitivity labels support local language values, meaning that you can translate the display name and tooltip for labels so that they appear in the language chosen by a user. Most people don't both because it's painfully slow to insert the translated strings for multiple languages. However, when you apply a mixture of PowerShell and the Microsoft Translator service, the task becomes so much easier.

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Using PowerShell to Generate a Report About Sensitivity Label Settings

Tony Redmond — Mon, 27 Feb 2023 11:00:00 +0000

You can manage sensitivity label settings through the Microsoft Purview compliance portal, but it's hard to see all the settings for labels in a consumable manner. This article describes how to use PowerShell to extract and report sensitivity label settings, including highlighting rights assignments that might be out of date. It's an example of just how useful PowerShell is to Microsoft 365 administrators.

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Five Things Microsoft 365 Security Administrators Should Do in 2023

Tony Redmond — Mon, 20 Feb 2023 11:00:00 +0000

Microsoft 365 security is a big topic. Focus is important when it comes to getting things done. In this article, we suggest five areas that administrators could work on during 2023 to improve the security posture of their tenant. You might already have established full control over some of these areas. Even if you have, it's still good to consider if you can improve security.

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How to Apply Container Management Labels to Existing Teams

Tony Redmond — Wed, 01 Feb 2023 20:34:13 +0000

It's easy to apply sensitivity labels to new teams, but what happens if you need to apply labels to a batch of existing teams? This article explains the basic steps necessary to find teams without labels, figure out the labels to apply, and apply the selected labels.

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